Being a member of the projects team, I have a lot to do with the intricacies of planning all of our concerts and tours, but on Monday afternoon Ceri (our Projects Manager), Philippa (the Orchestra Manager) and I headed off to a meeting with the BBC about our televised Prom on 25th August with Sir Roger Norrington and it all became clear (as mud!) at just how much more complicated things can be when you add a TV broadcast into the mix.
It was my first time to White City (and to within spitting distance of the infamous Westfield shopping centre) and the famous television centre (hence the cheesy photo!). The Proms meeting was actually just down the road, so no celeb spotting for us, but instead we were greeted by a panel of about 15 members of the Proms team including everyone from lighting and sound to make up. The Sixteen were just finishing up their meeting when we arrived as this was part of two days of back to back meetings to discuss all of the logistics for the televised Proms.
Our programme is particularly complicated as we have four different orchestral set ups, a soloist to fit in, a harpsichord to tune and a change of pitch. We discussed the logistics of how to fit the TV cameras in around the orchestra, the lighting for the Orchestra, the amount of time it would take to reset the orchestra between pieces and also for the conductor to take his bow and the for the applause at the end as all of this has to be factored into the BBC’s scheduling times. There are also other Proms and Prom rehearsals for that day with some of their related equipment needing to be left on stage, and not to forget the TV crew’s lunch times!
It looks set to be a fantastic concert and it was fascinating to get a glimpse into the planning that goes into the TV side of things. We might have ended up having a quick peek in the shopping centre afterwards too…!